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Submitting Eprints

This guide covers the eprint submission process in detail.

Before You Submit​

Ensure you have:

  • A PDF of your eprint (maximum 100 MB)
  • Required metadata: title, abstract, keywords
  • An AT Protocol account (e.g., Bluesky)
  • Co-author consent for multi-author submissions

Submission Workflow​

Step 1: Authentication​

Click "Sign In" and authenticate with your PDS. Chive uses OAuth 2.0 for authentication; your credentials are never stored on Chive servers.

Step 2: Start Submission​

Click "Submit Eprint" to open the submission form. The form has four sections.

Step 3: Basic Information​

FieldRequiredDescription
TitleYesFull title of your eprint
AbstractYesPlain text summary (recommended: 300 words)
KeywordsYesAt least one author-provided keyword
LicenseYesCreative Commons license (CC-BY recommended)

Step 4: Authors​

Add all authors with their affiliations:

  1. Click "Add Author"
  2. Enter name and affiliation
  3. Optionally link to ORCID
  4. Drag to reorder authors
  5. Mark corresponding author

Step 5: Upload Files​

PDF Upload

Drag and drop your PDF or click to select. The file uploads directly to your PDS. Chive stores only a reference (BlobRef) to the file.

Supplementary Materials (optional)

Add datasets, code, or additional figures. Each file has a 50 MB limit. Supported formats: PDF, ZIP, TAR.GZ.

Step 6: Classification​

Select fields from the knowledge graph:

  1. Type to search for fields
  2. Click to select (maximum five fields)
  3. Selected fields appear as tags
  4. Click X to remove a field

Step 7: Review and Submit​

Review all information on the summary page. Click "Submit" to create the eprint record in your PDS.

After Submission​

Your eprint is indexed within minutes. You receive a permanent URL to share with colleagues.

Editing and Versioning​

You can edit your eprint metadata and upload new versions at any time. Each version uses semantic versioning (MAJOR.MINOR.PATCH) and supports structured changelogs. See Editing Eprints for details.

Deleting​

You can delete your eprint from Chive. The deletion propagates from your PDS to all indexers. See Editing Eprints for details.

Multi-Author Submissions​

For eprints with multiple authors:

  1. One author (the submitter) creates the submission
  2. Co-authors can claim their authorship through the claiming flow
  3. The submitter can also send co-author requests to link verified accounts

Troubleshooting​

Upload fails

Check file size (maximum 100 MB) and format (PDF only for main manuscript).

Cannot find field

If your field is not in the knowledge graph, propose it via the governance system.

Indexing delayed

New submissions typically appear within five minutes. If your eprint is not visible after one hour, contact support.